E-Invoicing with Sta*Ware BusinessNavigator from Version 3.0

In implementing the legal requirements for e-invoicing, the Sta*Ware BusinessNavigator provides optimal support.

Outgoing invoices can be created and sent very easily in the XInvoice format. With a pre-configuration in the customer master data, this step can also be automated. After creating and approving the invoice via the data mask, the XInvoice file is automatically generated and remains permanently linked to the invoice process. PDF documents can be marked in advance and are then included in the XInvoice. Transmission of the XInvoice to customer web services is planned.

Incoming invoices are processed with a click or automatically upon receipt. The incoming invoice workflows already implemented in Sta*Ware BN are fed with the data from the XInvoice and then prepared for invoice approval. Incoming invoices in PDF format can, of course, continue to be analyzed and processed using OCR text recognition. If the incoming XInvoice references a purchase order, the prices and quantities are also automatically checked.

Sta*Ware provides the ability to import XInvoices in the standard UBL format from version 2.1 and CII (UN/CEFACT Cross Industry Invoice). For the creation of XInvoices, the UBL 3.0.1 format is used. Invoice items and embedded documents are also supported.

The following invoice types are supported by XInvoice:

• Progress invoice
• (Partial) invoice
• (Partial) final invoice
• Credit note